Privacy Statement

Who we are and why do we require your information? 
Offaly Sports Partnership (Offaly SP) is a multi-sectorial subcommittee of Offaly County Council (the Council) hosted by the Community & Culture section of the Council and core funded by Sport Ireland.

Offaly SP as part of the Council seeks to promote the economic, social and cultural development of County Offaly with a particular focus on actively supporting inclusive measures to increase participation in sport in Offaly; and in doing so contribute significantly to improving the quality of life of the people of the County. The delivery of high quality services to meet the needs of all our customers is a core objective of the Council.

In order to provide the most effective range of services to meet the needs of the citizens, communities and businesses of the County, we are required to collect, process and use certain types of information about people and organisations.

Depending on the service you require, the information sought may include ‘personal data’ as defined by the Data Protection Acts 1988-2018 and by the General Data Protection Regulation 2016 (GDPR) and may relate to current, past and future service users; past, current and prospective employees / suppliers; and members of the public who may engage in communications with our staff.

In addition, staff may be required, from time to time, to collect, process and use certain types of personal data to comply with regulatory or legislative requirements or to carry out functions in the public interest.

What is personal data / information?
Personal data is any information that can identify an individual person. This includes a name, an ID number, a postal address, online browsing history, images or anything related to the physical, physiological, genetic, mental, economic, cultural or social identity of a person.

Why do we have a privacy statement?
This privacy statement has been created in order to demonstrate our commitment to privacy and to assure you that in all your dealings with the Council we will ensure the security of the data you provide to us.

The Council including Offaly SP creates, collects and processes a significant amount of personal data in various multiple formats on a daily basis. The Council’s commitment to you is that the personal data you supply to us is: -

• obtained lawfully, fairly and in a transparent manner
• obtained for only specified, explicit and legitimate purposes
• adequate, relevant and limited to what is necessary for the purpose for which it was obtained  
• recorded, stored accurately and securely and where necessary kept up to date
• kept only for as long as is necessary for the purposes for which it was obtained.
• processed in a manner that ensures the appropriate security of the personal data including protection against unauthorised or unlawful processing

What personal data do we need?
The types of personal data you may be asked to supply can be categorised as follows: -

• contact details to allow for efficient communication
• details of your personal circumstances which you are required by law to supply as part of your application for a service offered by the Council.
• your own financial details which you are required by law to supply as part of your application for a service offered by the Council.

Contact Details
In order to communicate with you, you will be asked for contact details. You do not have to provide all contact details but providing more, such as email, phone, address, makes it easier to communicate.

Details of Personal Circumstances
If you wish to apply for a particular service from the Council you will be asked for a varying amount of personal details specific to you and your family, in order to support your application.

Financial Details
If you wish to apply for a particular service from the local authority you may be asked for a varying amount of personal financial details specific to you and your family, in order to support your application.

Is my personal data shared with other organisations?
The Council including Offaly SP may, to fulfil statutory or regulatory obligations or in the public interest, from time to time, have to share or disclose personal data with other organisations or entities. Where this is required the Council in shall have regard to the security and integrity of the data, to your rights and will minimise the data shared. 

How long is my data kept for?
The Council including Offaly SP, adheres to the National Retention Policy for Local Authority Records which outlines time periods for which your personal data will be retained and what will happen to it after the required retention period has expired.

A copy of the National Record Retention Policy for Local Authority Records can be accessed here

Updating of records
The Council and by extension Offaly SP must take reasonable steps to ensure that personal data we have about our customers is correct and up to date.

If the data we hold is found to be inaccurate you have the right to request that we correct it.  For example, if you have changed your name, address or contact details please contact us so that we can correct it.  You can do this by: -

1. writing to the Data Protection Office, Offaly County Council, Áras an Chontae, Charleville Road, Tullamore, Co Offaly
2. emailing dpo@offalycoco.ie

When making a request to update your records please provide evidence to support this - for example a copy of a document containing your new address – e.g. utility bill or a Government letter dated within the last 6 months and proof of your identity e.g. a legible photocopy or scan of your passport or driving licence.